Minutes Sept 14 2011


DRAFT COPY - Must still beaccepted and approved at the next Board meeting



September 14, 2011

The meeting was called to order at 10:03 am by Vicki Lamb, President, at the Grand Valley Bridge Center in Grand Junction, Colorado.

Board Members Present:  Helen Bledsoe, Alison Regan, Judy Tirpack, John Spurgeon, Jean Paradis, Gloria Kohls, and Paul Hackbert

Board Members Absent:  Pam Elsner

 Also present were ACBL members Linda Marah and Barbara Chaplik.

 Secretary’s Report: there was a correction to the minutes. Under the list of ACBL members present at the last meeting, it should read “Joyce” Hackbert, not Joan. The correction being made, the minutes were accepted and approved.

Treasurer’s Report:  No formal report was given. The Unit game on Sunday, September 11, 2011 made a profit of $125.00. The Delta Unit game on August 27, 2011 had 12 ½ tables. A motion was made and approved to give Barbara Larkin $100.00 for directing that game.

Old Business:

Vail 299er: the cost of the food has been set at $6.00 per person.

Bridgemates: Paul had checked into the price of buying Bridgemates. A motion was made and approved to put off the purchase of Bridgemates for now. We discussed the more pressing need for a laptop computer and portable printer for the Unit, to handle anything pertaining to running Unit business. A motion was made and approved that the Board purchase a computer and printer, carrying case and appropriate software, for anything pertaining to Unit business (directories, flyers, email membership list, scoring Unit games, etc.). Paul will check with his office to see if he can get a donated or re-cycled computer, portable printer and possibly a portable scanner.A motion was made and approved to put the initial budget for a computer, printer and software at $1,000.00.

 Non-Playing Directors: a motion was made and approved that directors will not play at Unit games.

 Fee Schedule: a motion was made and approved that the Board re-visit the Fee Schedule for Unit Games updated in May, 2011, specifically directors’ fees. After discussion, a motion was made and approved that the present fee schedule would be amended to read that for 0-10 tables, the director would be paid $75.00. For 11 or more tables, the director would be paid $7.50 per table. *Please note that a ½ table would count as a full table in this case.A motion was made and approved that we table any further discussion of Fee Schedule amendments until our next meeting.

 New Business: the Board has been informed that a petition is circulating in which certain clubs are planning to secede from the Unit. If the petition passes, assets would be distributed equitably among those involved.

 Recorder/Disciplinary Chair: Vicki spoke to the ACBL; the rules have changed and the Recorder and Disciplinary Chair cannot be the same person. We must elect either a new Recorder or a new Disciplinary Chair. John Spurgeon agreed to stay as Disciplinary Chair. 2 people were nominated as possibilities to be Recorder. However, no decision was reached at this time, as one of the two nominees was not present.

 Unit Board Procedures: a motion was made and approved that we make changes to the Unit Board Procedures manual as issues arise, rather than revise the entire manual at this time.

 Non-Profits: information was shared that we are a non-profit organization, governed by non-profit laws of the state of Colorado, but  we do not have tax-exempt status.

 Our next meeting will be October 12, 2011.

 There being no further business, the meeting was adjourned at 11:40 am.

 Respectfully Submitted:

 Alison Regan,Secretary

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