Board Minutes - March 13, 2013



 Colorado West Unit 364

Minutes of the Board meeting March 13, 2013

 Attendance:  Nick Larkin, Helen Bledsoe, Jean Paradis, Jim Churchill, Paul Hackbert and guests Linda Deaton and Joyce Hackbert

 The meeting was called to order at 10:12 AM by President Hackbert.

 The minutes of the October 10, 2012 were read and corrected.  Paradis moved that the corrected minutes be approved and Larkin seconded the motion.  The motion passed.

 The minutes of the Annual Meeting held December 2, 2012 were read and corrections were made.  The corrected draft was informally approved by the board for publication on the unit website.  Formal approval will occur at the annual meeting in December, 2013.

 The minutes of the January 9, 2013 minutes were reviewed and corrected. Larkin moved that the corrected minutes be approved and Paradis seconded the motion. The motion passed.

 The treasurer was not present at the meeting.  Accordingly, no treasurer’s report was presented.

 Discussion followed regarding a procedure for more timely presentation of board minutes on the website.  The secretary will prepare minutes and distribute a draft to board members that were in attendance.  The members will preapprove minutes as corrected and the minutes will be displayed on the unit website.  Formal approval will occur at the subsequent board meeting.  In addition, the secretary will research a more formal presentation of meeting minutes and will utilize such presentation in future minutes.

 A request was made by a board member for a copy of the budget for the Doc Holliday.  A copy was not available at the meeting, but such document will be forwarded to him per his request.

 The bylaws committee is in place.  The ultimate recommendation will be presented in a redline format, whereby the corrections/amendment/etc to the original bylaws will show in red alongside the original text.

 The Doc Holliday room rate of $85 per night has been extended to April 5, 2013.

 The $500 District 17 grant has not been received to date.  The basis of the grant request centered on new member recruitment.   Discussion followed regarding a possible tie-in between Free Play passes in Newcomer Club packages in our various unit cities and unit underwriting of such passes.  No decision was reached on the matter.

 The Ace of Clubs and Mini-McKenney award winners for 2012 for Unit 364 are listed on the unit website.

 The Black Canyon Sectional tournament has been approved for October 4-6, 2013 in Montrose.  Details regarding locations, format and times will be forthcoming and displayed on the unit website.

 The unit has solicited interest in unit games from the various club owners.  At present, no unit games are scheduled.  Additional  follow up will occur.

 The date of the next board meeting will follow the Doc Holliday tournament, but no date has been set.

The meeting was adjourned at 11:35 AM.

 Jean Paradis, acting secretary

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