Minutes of the meeting of the Board of Directors,Unit 364

March 6, 2019 via Teleconference 9:00AM
In Attendance
Board Members:
Leah Williams, Karen Kribs, Keith Nichols, Bert Solomon, Diane Morgan, Gretchen Bunnell
Absent Don Squires, Helen Bledsoe
Minutes for Dec 2018 were quickly reviewed. Motion to approve by Karen Kribs, second by Gretchen. Motion unanimously approved.

The treasurer’s report was submitted to the Board showing a 2/28/19 balance of $32,092.78.
Fiscal Year end Bal (12/31/18) balance of 33,092.78 Motion to accept and approve the report as submitted by Leah, seconded by Diane. Motion was unanimously approved.

Keith indicated that we have 41 tables and plenty of paper supplies for 2019.Checking on number of boxes
Keith reminded everyone that the Annual Meeting is at the Doc tournament. Notice will be going out electronically. Keith indicated there is no Nominating Committee or nominees for the 3 spots that are available. Bert indicated he had a replacement for his term in 2020. Terms of Directors were discussed and Keith will send out the dates of remaining terms

Annual meeting is scheduled for sat at the Doc between sessions

Old Business
Leah indicated that $504.00 had been sent to Grand Slam Club and $375.00 to Black Canyon.

Karen reported that the Doc was at the La Quinta Inn. Karen was successful in getting the hotel to allow home baked items to be brought into the venue.

Keith reported that Carl Hasz, (assisted by Don Squires) is the new tournament chair of the 4-corners Tournament and working toward finalizing the event

Heidi would continue as the Peach chairperson. The Peach would have new location the Marriott Courtyard

Bert indicated that a sanction had been granted for the Vail Tournament Aug 2-4 and would be held at that the same Venue.

The Black Canyon Chairperson, Mike Thorpe was progressing with the tournament

New Business
Unit Funding.
Bert suggested that for 2019 we reimburse all clubs up to to $200.00 for soft goods-pencils, playing card, bidding cards, convention cards. This program would be reviewed at year end. Bert made a motion to approve, seconded by Keith, motion carried unanimously. Bert would check on pencil pricing.

Education Grants would be awarded as per the attached letter. Motion to approve by Leah, seconded by Bert. Motion carried unanimously.
The above two awards would be almost equal to the 2018 net income.

Leah requested that all tournament chairs forward her an estimate of Income and Expenses.

Meeting was adjourned at 10:08AM

Submitted by Secretary Bert Solomon
Amended at 10/29/19 Board Meeting

Bert Solomon, Secretary